Bookkeeping for Dentists & Dental Practices in Arizona

A dental practice can be busy every day and still be short on cash. Production doesn't equal collections, lab and supply bills add up fast, and associate and hygienist pay changes with production.

We help general dentists, orthodontists and specialty practices keep their books accurate and their key numbers visible every month, so you can run the practice with confidence and give your CPA a clean year-end.

What we handle for dentists and dental practices

• Reconciling deposits to collections reported by your practice software
• Insurance, patient and financing (such as CareCredit) payments recorded at gross with fees broken out
• Lab fees and dental supplies tracked as their own categories
• Associate dentist and hygienist payroll, including production-based pay
• Equipment loans and leases recorded correctly
• Owner compensation, draws and distributions kept separate

Arizona tax notes

Dental services generally aren't subject to Arizona transaction privilege tax, but retail sales such as whitening kits or electric toothbrushes may be. We keep those sales separate so you only pay TPT on what's taxable.

Large equipment purchases often come with depreciation decisions. We record them correctly and give your CPA what they need to make the best choice for your return.

More than bookkeeping: insight you can use

We're more than a bookkeeper who keeps your books current. Every month we look at your numbers and tell you what they mean: where margins are slipping, which costs are creeping up, and practical ideas to make and save more money. Think of us as a light fractional CFO, at a bookkeeping price.

For dentists and dental practices, that usually means:

• Collections as a percentage of production
• Lab and supply costs as a percentage of collections against industry benchmarks
• Staff cost as a percentage of collections
• Profit per provider and per operatory as you grow

What it costs

Monthly bookkeeping starts at $250 per month. Most of our clients pay around $500 per month, depending on how many accounts we reconcile and how many transactions you have. Book a quick call and we'll give you an exact quote.

Frequently asked questions

Do you work with Dentrix, Eaglesoft or Open Dental?

We work from the collection and production reports your software produces, whichever system you use, and reconcile them to your bank deposits.

Can you help me understand my overhead?

Yes. Each month we show your major costs as a percentage of collections so you can see where your overhead stands.

Do you need patient information?

No. We only need financial and summary reports, not patient records.

Services for your business

We work with dentists and dental practices across Arizona, including Gilbert, Mesa, Chandler, Queen Creek, Phoenix and Scottsdale. See all service areas.