Private Policy
Provision Bookkeeping LLC
Effective Date: March 27, 2025
Website: provisionbk.com
Email: contact@provisionbk.com
At Provision Bookkeeping LLC ("we," "us," or "our"), we are committed to protecting the privacy and security of your personal and financial information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you engage our bookkeeping and related services ("Services"). By using our Services, you consent to the practices described in this policy. If you have questions or concerns, please contact us at contact@provisionbk.com.
1. Information We Collect
We may collect the following types of information from you in connection with providing our Services:
1.1 Personal Information. This includes:
- Your name, email address, phone number, and mailing address.
- Business-related details, such as your company name, tax identification number, or other identifiers.
1.2 Financial Information. This includes:
- Bank account details, transaction records, invoices, receipts, and payroll data.
- Other financial documents or records you provide for bookkeeping purposes.
1.3 Technical Information. When you visit our website (provisionbk.com) or interact with us online:
- IP address, browser type, device information, and usage data (e.g., pages visited, time spent).
- Cookies or similar technologies may be used to enhance your experience (see Section 6 below).
1.4 Other Information. Any additional information you voluntarily provide, such as through emails, forms, or communications with us.
2. How We Collect Information
We collect information:
- Directly from You: When you provide it to us via email, phone, forms, or during the course of our Services (e.g., sharing financial records).
- Through Third Parties: When you grant us access to financial systems (e.g., QuickBooks, bank portals) or when third parties provide information on your behalf with your consent.
- Automatically: Through our website or online tools, such as cookies, Google Analytics, or Formspree (see Section 6 below).
3. How We Use Your Information
We use your information to:
- Provide, manage, and improve our bookkeeping and related Services.
- Process payments and communicate with you about your account or Services.
- Maintain accurate financial records on your behalf.
- Comply with legal obligations, such as tax reporting requirements or responding to lawful requests.
- Protect against fraud, unauthorized access, or other security risks.
- Analyze and enhance our website and business operations (e.g., website usage data).
4. How We Share Your Information
We do not sell, trade, or rent your personal or financial information. We may share your information only in the following circumstances:
4.1 With Your Consent. We may share information with third parties (e.g., accountants or tax professionals) if you authorize us to do so.
4.2 Service Providers. We may share information with trusted third-party vendors (e.g., payment processors, cloud storage providers, Google Analytics, Formspree) who assist us in delivering our Services, provided they agree to maintain confidentiality.
4.3 Legal Requirements. We may disclose information if required by law, such as in response to a subpoena, court order, or government investigation.
4.4 Business Transfers. If Provision Bookkeeping LLC is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to confidentiality protections.
5. Data Security
5.1 Our Commitment. We implement reasonable physical, technical, and administrative safeguards to protect your information from unauthorized access, loss, or misuse. This may include encryption, secure servers, and access controls.
5.2 Limitations. However, no system is completely secure. We cannot guarantee absolute security, especially against breaches caused by third-party actions beyond our control (e.g., hacking of your systems). You are responsible for securing your own devices and accounts used to share information with us.
6. Cookies and Tracking Technologies
6.1 Use of Cookies and Tools. Our website uses cookies and third-party tools, including Google Analytics and Formspree, to improve functionality and user experience.
Google Analytics: We use Google Analytics to collect and analyze data about how visitors use our website, such as pages visited, time spent, and referral sources. This helps us improve our site and Services. Google Analytics may use cookies and similar technologies. For more information or to opt out, visit Google’s Privacy Policy or the Google Analytics Opt-Out Tool.
Formspree: We use Formspree to manage form submissions on our website (e.g., contact or inquiry forms). When you submit a form, Formspree collects the data you provide (e.g., name, email, message) and forwards it to us. See Formspree’s Privacy Policy for details on their practices.
6.2 Your Choices. You can manage cookie preferences through your browser settings. Disabling cookies may limit some website features. For Google Analytics, use the opt-out tool linked above. For Formspree, refrain from submitting forms if you do not wish your data to be processed by this service.
7. Data Retention and Deletion
7.1 Retention. We retain your information for as long as necessary to provide our Services, fulfill legal obligations (e.g., tax record retention laws), or resolve disputes.
7.2 Deletion. Upon termination of our Services (as outlined in our Terms of Service), we will return or provide access to your records within a reasonable timeframe. After fulfilling this obligation, we may delete your information from our systems, except where retention is required by law.
8. Your Rights and Choices
8.1 Access and Updates. You may request access to or updates to your personal information by contacting us at contact@provisionbk.com. We will respond within a reasonable timeframe.
8.2 Opt-Out. You may opt out of non-essential communications (e.g., marketing emails) by following the unsubscribe instructions in those messages or contacting us directly.
9. Third-Party Links
Our website or communications may contain links to third-party sites (e.g., payment portals, Google Analytics, Formspree). We are not responsible for the privacy practices or content of those sites. Please review their policies separately.
10. Children’s Privacy
Our Services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we learn such information has been provided, we will delete it promptly.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or by posting the updated policy on our website (provisionbk.com). Your continued use of our Services after such changes constitutes acceptance of the revised policy.
12. Governing Law
This Privacy Policy is governed by the laws of the State of Arizona, United States. Any disputes will be resolved in accordance with the dispute resolution process outlined in our Terms of Service.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your information, please reach out to us at:
Provision Bookkeeping LLC
Email: contact@provisionbk.com
Website: provisionbk.com
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